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A Guide for Personal Tutoring and Academic Advising Teams


In today’s ever-evolving educational landscape, institutions face the ongoing challenge of achieving Better Student Retention rates amidst rising student enrolments (4% in the UK, 0.3% in Ireland with a 10.3% rise in international students, 45% since 2008 in Australia), reduced staff bandwidth, and facilitating new ways of learning.

A number of factors influence a students’ decision to stay enrolled. But, it is critical that institutions use proven data analytics and insights to inform decision making. This is key for both personal tutoring and academic advising strategies.

This article explores the impact of this evidence- based, data-driven approaches. We will look at how engagement tracking, engagement dashboards, and personalized tutoring, impact on student retention and academic success.

higher education students engaging with each other on campus

Why Better Student Retention is important

Student retention goes beyond simply hard numbers and statistics. It impacts on the overall success and future enrollment prospects of educational institutions.

High retention rates not only reflect the effectiveness of an institution but also contribute to financial stability and student satisfaction. By recognizing the significance of student retention, institutions can proactively address the challenges and design targeted strategies to keep students engaged and motivated.

Strategic Enrollment Management is of course about far more than just the here and now.

The long-term benefits of applying an evidence-based, data-driven approach include the impact on next in family recruitment and student institution selection decision making.


How Engagement Data Signals impact on better student retention

Engagement tracking enables institutions to gain a deeper understanding of how students interact with various academic resources and support systems. By leveraging sophisticated analytics tools, institutions can monitor and analyze students’ participation, attendance, and involvement in class activities, extracurriculars, and academic advising sessions. This data-driven approach empowers institutions to identify students who may be at risk of disengagement or dropping out, enabling timely intervention and support.

Empowering Advisors with Engagement Dashboards

Engagement dashboards provide academic advisors with comprehensive insights into students’ academic progress, engagement levels, and interaction patterns. These tools consolidate data from multiple sources, allowing advisors to assess individual student needs effectively. Armed with such information, advisors can personalize their guidance, identify areas for improvement, and recommend appropriate interventions to enhance student success. By having access to real-time data, advisors can proactively reach out to struggling students and offer tailored support.

Enhancing Personal Tutoring

Data analytics can significantly enhance the effectiveness of personal tutoring programs. By analyzing students’ academic performance data, learning preferences, and engagement patterns, institutions can match students with compatible tutors and personalize tutoring sessions accordingly. Tutors armed with insights can design targeted interventions, provide additional resources, and address specific challenges faced by students. This personalized approach fosters a supportive learning environment, strengthens the student-tutor relationship, and increases student confidence and motivation.

personal tutor using student engagement data insights to inform their advising sessions

Better informed Academic Advising Decisions

Data-driven insights also empower academic advisors to deliver more impactful guidance. Access to students’ academic records, engagement data, and identified areas of improvement means advisors can provide better informed advice. Advice on everything from course selection, study strategies, and co-curricular involvement.

Such personalized academic advising helps students make well-informed decisions aligned with their interests, strengths, and long-term goals, leading to increased satisfaction and improved retention rates.


Embedding data analytics and insights into personal tutoring and academic advising strategies can revolutionize student retention efforts. Staff and students will benefit from evidence-based advice and decision-making. Using tools such as Engagement tracking, engagement dashboards, personalized tutoring, and informed academic advising, institutions can proactively identify at-risk students.

Staff can intervene promptly and provide tailored support. By leveraging the power of data, educational institutions can cultivate a culture of personalized and proactive student support, resulting in improved student retention, academic success, and overall institutional growth.