Top 5 Must Have Student Scheduling Features for the New Academic Year

Student Scheduling


Preparing timetables is standard practice in any academic institution. However, with a wide variety of schools, subjects, in-class and online lecture combinations, creating student timetables can be a difficult task. Implementing scheduling software could help to manage all of these moving parts. Transforming a once tedious task into useful student engagement data. In this article, we will look at our top 5 features to look for in a future-focused student timetabling solution.

1.      Blended Learning Functionality

Before the pandemic, contrasting views collided over the inevitability of higher education students moving from in-person to online classes. In just one year, higher education has been forced online, making the argument redundant. Students now require unprecedented flexibility in how they interact with their classes and your institution should be equipped to offer it. Offering blended learning to students requires more than online access. It requires the continued support online that would be readily available in-person. Student support comes from visibility. Visibility over potentially struggling students and the ability to intervene in a timely manner.

Reclaiming visibility over your students’ progress begins with a hybrid-ready scheduling software, to go beyond blocking out time slots and begin your students’ success journey.  Here’s what to keep an eye out for:

Room Availability
The ability to check room or lecture hall availability and manage any arising conflicts.

Add Online Classes
The ability to add online lecture access details with ZOOM and Microsoft Teams integrations (among others). So, your students can log-in to their online classes seamlessly, in one place.

Space Management
With a scheduled class of 150, and physical room capacity set at 75, the obvious approach would be to alternative online and physical classes between the students. However, there will be students who do not wish to attend any physical classes, which brings another level of complexity to the whole process. Here is where being able to offer a fluid hybrid learning experience is going to simplify your campus management. Give students the option to reserve their own seat for lectures. Then, when capacity is reached, allow for online attendance.

2.      Placement & Internship Management

Look for capabilities to schedule work experience, clinical placements, apprenticeships and any other off-campus aspects of your students’ education.

3.      Create One-off Events

For unplanned or one-off events, you should be able to create them and notify everyone within just a click.

Add Guest Speaker/Lecturer
An added feature to look for is the ability to add guest speakers or lecturers to your timetable, even if they are not faculty members.

4.      Real-time Notifications & Updates

The importance of having student scheduling software operating in real-time cannot be understated. It allows for live notifications of schedule changes and cancellations. Keeping students and faculty on the same page, saving time and preventing any confusion.

5.      Student Attendance & Engagement Monitoring

What happens after you’ve finalised and dispatched a timetable to your students? Do you have the power to assess each students’ engagement level with their schedule? Are they attending class? Make sure that these questions evoke positive answers by tracking student attendance and engagement. Monitoring these metrics efficiently allows you to identify and intervene with at-risk or underperforming students early, before there is any irreparable damage done.

Look also at your student attendance monitoring system’s campus integration capability. Combine new and existing data for a holistic view of student engagement.


The new normal is here and higher education institutions need to be in the best possible position to offer a fluid blended learning experience to their students. Find a timetabling solution for your institution that can make adjusting to academic life post-COVID as easy as possible.

10 Reasons why you need to be using SEAtS Software

Ten Reasons why you need to be using SEAtS Software
1. Student Retention increases on average 12% in one year

Retaining more students is about finding those who are struggling and facilitating a journey towards Student Success. Better student retention results in increased revenue, reputation and rankings.

Read more

University of South Wales deploys SEAtS Software

University of South Wales runs its visa and compliance processes on SEAtS Software Student Success Cloud-based Software.

On the 11th of August 2015, SEAtS, a leading provider of student success software for Higher Education Institutes (HEIs), announced that the University of South Wales has deployed SEAtS software to support the University’s Student Visa and Immigration Compliance processes.

Crown Commercial Service Digital Marketplace

The university identified SEAtS through a comprehensive selection and evaluation process, fully researching the market. USW then procured the SEAtS Solution through the Crown Commercial Service Digital Marketplace where SEAtS is listed on the OJEU approved G-Cloud V framework.
Read more

University of Northampton selects SEAtS Software…

University of Northampton selects SEAtS Software to transform Student Retention, Engagement, Attendance and Statutory Compliance processes

SEAtS, a leading provider of software for Higher Education Institutes (HEIs), today announced that the University of Northampton has selected SEAtS software to support the University’s Student Retention, Engagement Compliance and Capital Investment Objectives, and to support its desire to deliver the best possible student experience. The university identified SEAtS through a comprehensive 6 month OJEU tendering process, fully researching the market. SEAtS has subsequently become available for other HEIs to purchase directly through the OJEU approved G-Cloud 5 framework from the Crown Commercial Service.
Read more

SEAtS attend AUA 2014 Conference at University of Manchester

14 May 2014, University of Manchester, United Kingdom – SEAtS Software , the leading provider of  Student Noel Dooley SEAtS CEO with Matthew Andrews AUA President at the SEAtS Stand at AUA 2014Engagement and Retention and Regulatory Compliance solutions for Universities and Colleges were excited with the response to their recent participation at the Association of photo_1University Administrators (AUA) Conference 2014.

Commenting on SEAtS participation, Noel Dooley, CEO of SEAtS , said, “THE AUA conference is an extremely prestigious event in the Higher Education calendar and the SEAtS team were delighted to have the opportunity to participate. We were especially pleased at the reception to Maureen Skinner’s presentation where over 20 institutions were represented.

The feedback, both afterwards at our stand and in terms of subsequent interest has been amazing. We’ve worked hard to build an enterprise class Student Retention, Engagement, Welfare and Compliance Management platform that deploys quickly and helps higher education institutions to solve regulatory compliance, reputation and revenue challenges in a ever- changing environment. As as result, SEAtS is fast becoming a byword for student engagement, retention and compliance solutions for HE.”