Use workflows to handle time-consuming daily tasks. Build sustainability, fairness and equity into student-facing administration processes. Focus on providing student support.
Automate Processes with Workflows and Early Alerts
Features of Workflows and Process Automation
Automatically push notifications to student faculty when students are at risk of dropping out.
Real-time retention
alerts
Use custom tags to filter and track specific cohorts of students.
Easily group related
students
Pull student engagement data into one place. Track progression at school, course, and individual level.
Live retention
dashboard
Build custom workflows or customise your own.
Student case
management
See student attendance register in real-time.
Capture student
attendance
Automate appointment bookings as part of a workflow or reach out on a case by case basis.
Book student
interventions
A powerful workflow engine
Our customisable workflows trigger from real-time changes in the system. Automatically move through pre-determined stages.
Email Automation
Book Meetings
Early Alert
Task Management
Build custom workflows
Our workflow builder allows users to create student success and campus management processes from scratch. Design automations that simplifies daily tasks.
Class Reminders
Keep students and faculty up to date and on time. Send class reminders directly to smartphones or tablets via the mobile app to boost attendance.
Absence Management
Automatically contact students who are absent. Let students record their own absences via the mobile app for staff or faculty to approve.
Standardise Engagement
Collate siloed student data into an AI generated engagement score. Build custom engagement workflows that trigger actions when scores drop below pre-determined criteria.
Stage Change Notifications
Keep students, faculty, and staff on track. Automatically send push notifications to relevant users that students are escalating and deescalating through workflow stages.
Use Custom Tags
Track student wellbeing, your way, with custom tags. Tag and un-tag students as part of a wellbeing workflow; at-risk, cause for concern, etc. Filter on tags for targeted support.
Assign Student Cases
Easily manage personal tutor, academic advisor, and case manager workloads with the ability to assign student cases as part of an automated workflow.
Real-Time Alerts
Our student retention workflows trigger from real-time changes in the system. Automatically surface students who may be struggling and get notified before they critically drop-off.
Book Interventions
Make in-person or online meetings and appointments part of your student retention workflow. Provide timely support and interventions to correct the student journey to graduation.
Easily Track Cohorts
Use SmartTags to keep track of specific widening participation, access, and inclusion cohorts at your institution. Quickly find the students you need, when you need them.
Send Bulk Communications
Use pre-built communication templates or customise your own. Automatically send emails to specific cohorts as part of a widening participation workflow.
Out-Of-The-Box Processes
We have refined workflows and processes for visa, financial aid, and performance based funding compliance ready to go. Simply plug SEAtS into your campus to get started.
Custom Reports
Build custom reports and add them to your academic compliance workflows. Automatically send updated pdf. and csv. reports as an email attachment to stakeholders.
The benefits of real-time workflows
Never lose sight over student engagement, wellbeing, and progression in blended learning.
Save Time
Keeping track of each student’s progression, wellbeing, and academic compliance can be time consuming. With SEAtS workflow engine, faculty and staff are automatically alerted of relevant changes in the system. Escalate students through pre-determined stages and trigger a wide range of actions at each.
Remove Human Error
Remove the reliance on the memory of your faculty and staff. Consolidate campus systems with siloed student data pulled into one system. With SEAtS workflow engine acting as a safety net, you can be confident that appropriate action is taken in real-time.
Reduce Paper Waste
SEAtS mobile and web apps are built entirely on the Microsoft Azure Cloud. This means that all of our workflows and processes are paperless. If you have paper student records, they can be added as attachments to one centralised system, eliminating the need to circulate paper between departments. Track all student activity in one place.
