Skip to main content

Upgrade to a Modern University Timetable System Today!

Preparing university timetables is standard practice every year. However, with a wide variety of schools, subjects, in-class and online lecture combinations, creating personal timetables for students can be a difficult task.

Implementing university timetable software could help to manage all of these moving parts. Transforming a once tedious task into useful student learning analytics.

In this article, we will look at our top 5 features to look for in a future-focused university timetable system

1. Hybrid Learning Functionality 

Amidst debates on the future of higher education, the sudden shift to online learning has rendered previous arguments redundant. Now, students demand unprecedented flexibility in how they interact with their classes and your institution should be equipped to offer it.

Ensuring robust support for student extends beyond online access; it requires continuous online assistance that mirrors the support available in face-to-face interactions. Central to this support is visibility – identifying struggling students and intervening promptly.

Reclaiming visibility over your students’ progress begins with a hybrid-ready scheduling software, to go beyond blocking out time slots and begin your students’ success journey with a personal timetable.

Here is what to keep an eye out for;

Room Availability

Ensure easy access to room or lecture hall availability and effective management of any resulting conflicts.

Add Online Classes

Integrate online lecture access details seamlessly with platforms like ZOOM and Microsoft Teams, providing centralized access for students.

Space Management

In situations where class size exceeds physical room capacity, adopt a hybrid learning model. Allow students to reserve seats for lectures and seamlessly transition to online attendance when physical capacity is reached, streamlining campus management and accommodating diverse student preferences.

2. Placement & Internship Management

A modern university timetable system should have capabilities to schedule work experience, clinical placements, apprenticeships and any other off-campus aspects of your students’ education.

To build an efficient, personal timetable for your students, your scheduling software should be able to accommodate all teaching and learning event types, regardless if they are an off-campus or a once-off event.

Add Guest Speaker/Lecturer

An added feature to look for is the ability to add guest speakers or lecturers to your timetable, even if they are not faculty members.

3. Create One-off Events

Often have special guest lectures, once-per-semester tutorials or individual events that your existing scheduling software struggles to include seamlessly in your university timetable?

For unplanned or one-off events, you should be able to create them and notify everyone within just a click. At university, events often come-up or change last minute, the ability to make ad hoc changes is crucial to any university timetable system.

Campus Management Solutions - Attendance overview

4. Real-Time Notifications & Updates 

The importance of having university timetable software operating in real-time cannot be understated. It allows for live notifications of schedule changes and cancellations.

Having students show up to class only to find a ‘cancelled’ or ‘class moved across campus’ note taped to the door creates a frustrating and disengaging experience.

With real-time notifications pushed straight to student’s smart phones, you can keep students and faculty on the same page, saving time and preventing any confusion.

5. Student Attendance & Engagement Monitoring 

What happens after you’ve finalised and dispatched a timetable to your students? Do you have the power to assess each students’ engagement level with their schedule?

Make sure that these questions evoke positive answers by tracking student attendance and engagement. Monitoring these metrics efficiently allows you to identify and intervene with at-risk or underperforming students early, before there is any irreparable damage done.

Examine your student attendance monitoring system’s campus integration capability. Merge both new and existing data for a holistic view of student engagement.

Student engagement solution - students on campus

Solutions for the Future 

The era of hybrid learning is upon us, and higher education institutions must ensure they’re well-equipped to provide a seamless educational experience for their students.

Seek out a university timetable solution that facilities smooth transitions in academic life, allowing for effortless adaptation to the evolving educational landscape.


Interested in learning more about how SEAtS can help you implement more effective timetabling system?

Contact Us Today!